GENERAL PROVISIONS

The owner of the website and the web domain “ipres.si” (hereinafter referred to as the website) is the Institute for Climate Solutions, Ljubljana (Klunova 4, 1000 Ljubljana; registration number: 9860959000) (hereinafter referred to as IPREŠ).

The use of the website (browsing, opening links, reading content, etc.) and the use of web applications on the website (web browsing, using forms, etc.) is considered as the consent of the website visitor to agree to these general terms and conditions of use of the website. If you, as a website visitor, do not agree to these general terms and conditions, please do not use the website.

We reserve the right to change these general terms and conditions at any time and without prior notice by publishing a new version on the website. The version of the general terms and conditions is evident from the date of their last change, which is recorded at the bottom of these terms and conditions.

These general terms and conditions apply to the entire website and all of its individual parts, such as sections, sub-pages or applications running on the website, unless expressly stated otherwise for an individual part.

CONTENT AND APPLICATIONS ON THE WEBSITE

The notices, contributions, articles, texts and other content published on the website (hereinafter: content) and the applications running on the website have been prepared with the aim of providing useful and applicable content to website visitors. In doing so, we try our best to ensure the accuracy and correctness of this information and content and the proper functioning of the applications by maintaining the website.

We reserve the right to change, add or remove content or applications on the website without prior notice and do not assume any responsibility for any consequences of such changes.

The website also contains links that point to other people’s websites. We cannot influence the operation of these sites and their content and therefore do not accept any responsibility for the accuracy of the information and content published there.

Advice and notices are linked to the date of publication, so we recommend that you check whether the information is still current given the time that has passed since publication. Due to the specificity and specific characteristics of individual cases, the advice and notices may not be appropriate for every generally described situation.

WEBSITE AND NEWS SOFTWARE DESIGN

Website and newsletters are distributed via email and contain content in the field of climate change on activities and events, initiatives and campaigns at home and around the world, on policies, programmes and measures at national, EU and international levels, on possibilities for involvement and on various opportunities and calls for proposals, on public events and other opportunities for interested parties. They may also contain calls for participation in campaigns, events, surveys and other campaigns, as well as marketing content in the sense of offers for various products or services. We only publish content that is directly or indirectly related to the field of climate change.

We also publish content submitted by others on the website and in the newsletter. We review such news before publishing or sending it by e-mail and, if necessary, shorten, proofread or otherwise process it to ensure that it is consistent with the overall image of the website and the way content is published on the website or in the newsletter. The person who submitted the information is responsible for such submitted content.

If information obtained from other sources is published on a website or in electronic news, the source is indicated or a link to the source is provided.

We reserve the right not to publish content received from other persons on the website or include it in electronic newsletters if we consider it to be irrelevant. We also do not publish content that is offensive, promotes hate speech against any groups or individuals, or for which we consider that its publication could constitute a violation of the constitution or law.

IPREŠ is completely autonomous in assessing whether a certain content is relevant or interesting, and assessing whether it violates the constitution or the law.

LIMITATION OF LIABILITY FOR USE OF THE WEBSITE AND APPLICATIONS

Website visitors use the website, its parts, content and applications running on the website solely at their own risk.

IPREŠ and the editor-in-chief of the website assume no responsibility in the event that any important information or other content published on the World Wide Web or submitted to IPREŠ for publication is overlooked.

IPREŠ does not assume any responsibility for the accuracy and correctness of the information and content published on the website, does not assume responsibility for changes to already published information or content, and does not assume responsibility for any damage that may occur to the website visitor due to the use of the information or content published there.

IPREŠ is not liable for any damage resulting from the use of web applications on the website, nor does it guarantee the success of the use of the applications. In no event shall IPREŠ be liable for any damage arising from the use or inability to use the applications, including damage due to lost revenue or anticipated profits, loss or impairment of goodwill, loss of business or loss of data.

Furthermore, IPREŠ assumes no liability for any damage that may occur to a visitor to the website or user of applications running on the website, when using them or when using any documents or content created by the applications.

GENERAL TERMS AND CONDITIONS OF PARTICIPATION IN EVENTS

EVENTS WITH A REGISTRATION FEE

This chapter refers to educational, awareness-raising or informative events organized by IPREŠ, where participants are provided with certain professional or practical knowledge (e.g. workshops, seminars and similar events) and where participation is paid.

PAYMENT OF REGISTRATION FEE

The registration fee as a payment for participation in the event is paid in a single amount at least two days before the event for which the person or organization registers. By submitting a completed and signed registration form, we guarantee the applicant a free place at the event, and the organization or person thereby assumes the obligation to pay the registration fee. The agreement on the implementation of the event is considered to be concluded when we receive the completed registration form. In the event that the applicant does not attend the event and does not cancel their participation in accordance with these terms, this does not affect the obligation to pay the registration fee and any registration fee already paid will not be refunded in this case.

PARTICIPATION IN THE EVENT

Participation in the event is possible only on condition that the registration fee is paid.

EVENTS PERFORMANCE

Workshops are held in Slovenian. Only exceptionally, some events or materials may be in a foreign language, which we specifically point out in advance on the registration form.

Registration of participants present at the event is mandatory, as we need this information to fulfill our requests to you or for our own business (e.g., so that we can issue or send a certificate of attendance, so that we can issue an invoice, etc.).

We reserve the right to change the date or location of the event, of which we will notify registrants at least three days in advance. The materials used by the lecturers and event organizers are protected copyrighted works.

If the event cannot be held due to external circumstances or a ban on providing services, the paid registration fee will be refunded within 15 days of cancellation.

We will inform registered participants about the implementation of the event (e.g. any changes, cancellations, etc.) to the email address you provide upon registration.

CANCELLATION OF PARTICIPATION AND REFUND OF THE REGISTRATION FEE

A person or organization that has registered for an event may cancel their registration at least 5 (five) working days before the scheduled date of the event by notifying us via email. In such a case, the paid registration fee will be refunded within 15 days of receiving the cancellation. The same applies if a person or organization cancels their registration less than 5 (five) working days before the scheduled date of the event and provides evidence upon cancellation that they were unable to cancel their registration earlier due to unforeseen reasons beyond their control (e.g. serious illness, accident, etc.).

If a person or organization registers for an event less than 5 working days before the scheduled event date, cancellation is not possible.

Information on the processing of personal data of event participants can be found at the Privacy Policy link and in the following sections.

FREE EVENTS

This chapter refers to educational, awareness-raising or informative events organized by IPREŠ, where participants are provided with certain professional or practical knowledge (e.g. workshops, seminars and similar events) and where participation is free of charge for participants or participation is possible without a registration fee.

PARTICIPATION IN THE EVENT

The number of places at the event may be limited for the sake of convenience, as stated on the application form. In the event that the number of applications exceeds the number of available places, we will allow participation to those who will benefit most from the knowledge from the event in their work. We will base this on the information that applicants provide in their application. Selected and non-selected applicants will be notified of the decision at least five working days before the event.

Registration of participants present at the event is mandatory, as we need this information to fulfill our requests to you or for our own business (e.g., so that we can issue or send a certificate of participation, so that we can report on participation to a potential financier, and the like).

Registration for the event is considered an expressed will of the organization to attend the workshop, and the agreement on the implementation of the event between IPREŠ and the registered person or organization is concluded when IPREŠ confirms the registered person’s participation in the event.

EVENT IMPLEMENTATION

Events are held in Slovenian. Only exceptionally, some events or materials may be in a foreign language, which we will specifically point out in advance on the registration form.

We reserve the right to change the date or location of the event, of which we will notify registrants at least three days in advance. The materials used by lecturers and event organizers are protected copyrighted works.

We will inform registered participants about the implementation of the event (e.g. any changes, cancellations, etc.) to the email address provided upon registration.

CANCELLATION OF PARTICIPATION

The registrant may cancel their registration at least 5 (five) working days before the scheduled event date, by notifying us via email. If the registrant does not cancel their registration within this deadline and in the manner described and the registrant does not attend the event (despite being guaranteed a place), they will lose the opportunity to participate in IPREŠ free events in the next 12 months. This consequence does not apply if the registrant cancels their registration less than 5 (five) working days before the scheduled event date and proves with evidence upon cancellation that the registration could not be canceled earlier due to unforeseen reasons beyond their control (e.g. serious illness, accident, etc.).

ACTIVE PARTICIPATION

In the event that the event takes place in several parts (or time periods) and/or the participants are expected to participate actively (in the form of participation in group work, preparation of dynamic tasks), the registered participants are obliged to participate in all parts of the event. In the event that the participant does not participate in all parts or is found not to be actively participating in the workshop, the organization represented by such participant loses the opportunity to participate in free events organized by IPREŠ in the next 12 months.

Information on the processing of participants’ personal data, including the provision of this data to potential workshop funders, can be found at the Privacy Policy link and in the following sections.

PROTECTION OF PERSONAL DATA

PARTICIPATION IN PUBLIC EVENTS

A public event in this chapter is considered to be a public event or an event of a public nature that is accessible to anyone under the same conditions and does not take place in closed groups.

Registration process and information on the use of collected personal data

If prior registration is required for participation in a public event, we will use your data submitted via the registration form for the purposes of organizing the public event (so that we can provide you with a free place, materials and other related services, such as a special type of food, to enable access to the event space, to conduct an evaluation of the event, etc.). If the number of places at a public event is limited in advance and we will only select who will be able to attend the public event based on the applications received, we will also use the data received for the selection process of participants in the public event and to inform them of the decision.

Your registration for a public event constitutes the establishment of a contractual relationship with IPREŠ or a request to establish such a relationship, if the number of places is limited and participants are only selected based on the registration in a preliminary procedure. The processing of personal data described in the previous paragraph is therefore based on such a “contractual relationship” or “request” to enter into such a relationship.

If the application for a public event is not submitted by the person whose data is submitted via the application form (e.g. an organization representative registers another employee in the organization), it is the obligation of the person submitting the application form to have an appropriate legal basis for transmitting the personal data of another person via the application form (e.g. to have the consent of such person) and to also inform such person about the processing of their personal data, as stated in the application form and in these terms and conditions.

Registration of attendees at a public event

Some of our public events require registration of attendees, as we need this information to fulfill our requests to you or for our own business (e.g. to issue or send you a certificate of attendance, to issue an invoice, to find out who attended the event, etc.). If the public event is financed from public funds, we also need a list of attendees for reporting purposes to funders, which is explained in more detail in the next section.

At our public event, it is possible to register by signing a common pre-filled attendance list, which means that the data on the common attendance list (name, surname, organization, signature) may be disclosed to other participants. We can only do this with your consent when registering for the public event. The inclusion of your personal data on the common attendance list and the possible disclosure of this data to other participants is therefore based on your consent.

If this method is not suitable for you or if you do not give your consent for other reasons, it is your obligation to report to the designated location for confirmation of attendance, which will be specially marked, at least 10 minutes before the start of the public event, and confirm your presence there by signing a special certificate.

If a public event is held online, registration of attendees is done by taking a screenshot of the attendees. In this case, the screenshot may contain your name, surname, organization name, or your photo. If you do not want to submit your photo, it is your responsibility to turn off video mode.

Photography

At a public event, there is a greater likelihood that you, as a participant, will be photographed or recorded and that such photographs or recordings will be publicly published online or in the media or otherwise accessible to the general public. By participating in a public event, we consider that you allow this possibility. The fact that you participate in a public event and that you do not move away when the photograph is taken and therefore remain at the location of the public event is considered as your consent to such processing of your personal data (photographs).

If you disclose any personal information during an online event (e.g. your image via webcam, entering personal information in a chat window, etc.), please note that this information may be visible to others and will be made public. If you do not want this to happen, please ensure that such disclosure does not occur (e.g. do not join the video chat, use the name of the organization and not your personal name in the chat window, etc.).

Personal data retention period

If a public event is financed from public funds, we will keep your personal data that you sent us when registering and proof of your attendance at the public event (attendance list or special certificate) for as long as we are obligated to the funder to keep this data.

If the public event is not financed from public funds (and therefore the funder is not listed on the application form) or if it is a funder who does not request otherwise, we will keep your personal data that you sent us when registering and proof of your presence at the public event (attendance list or special certificate) for as long as the funder requires, or for five years from the public event, and then we will delete them within one year.

We base the above retention periods on our legitimate interest, as this is the only way we can fulfill our commitments to the financier of the public event (we are obliged to retain documentation) or we need this data in the event of your or our legal claims arising from your participation in the public event, which expire five years after the event.

Providing your personal data to the sponsor of a public event

When we hold some of our public events for which we receive dedicated funds from funders, we are contractually obligated to report on the participants at these events. In this case, we register participants at the public event via a common attendance list or other proof of attendance, or in the case of an online event, we take a screenshot, and some of your personal data on these documents (name and surname, organization you come from, and signature or photograph) is forwarded to the funder.

In the event of more detailed supervision over the use of public funds related to the organization of a public event, the financier or the authorities referred to in the previous paragraph may also become aware of all other personal data that you have entered in the application form for a public event and that we store ourselves.

If the event is held within the framework of a project where IPREŠ is not the lead partner, the data about the participants (name and surname, organization from which you come and signature or photograph) will also be forwarded to the lead partner of the project. In these cases, the lead partner will be listed on the event registration form.

We base the provision of personal data to financiers or supervisory authorities on our legitimate interest, as this is the only way we can fulfill our commitments to the financier of the public event and credibly report to him on the number of participants, which is all a condition for obtaining the funds necessary for the implementation of the public event itself. In other words, without such provision, we cannot implement the public event.

Your personal data may also be processed by other natural or legal persons who provide us with standard internet communication services, such as telecommunications service providers and other persons who provide support services.

Transfer of personal data to a third country or international organization

The data we collect when using the SurveyMonkey or Google survey questionnaire is transferred to a third country. The providers are obliged to comply with the measures set out in the EU-US Data Protection Framework , which is aligned with the General Regulation.

Additional information

If you have any further questions regarding the protection of personal data at our public events or if you exercise your right to object to the processing of your personal data based on our legitimate interest, please write to us or call us.

PARTICIPATION IN IPREŠ EVENTS

An IPREŠ event in this chapter is considered an educational, awareness-raising or informative event organized by IPREŠ and at which participants are provided with certain professional or practical knowledge (e.g. workshops, seminars and similar training, focus group meetings, workshops that take place in narrow, closed groups and are not public, meetings intended to prepare joint projects and joint activities, search for partners, etc.). The event may be paid (participation is possible only by paying a registration fee) or free of charge (without a registration fee).

Application process and information on the use of collected personal data

The information submitted through the event registration form (name, surname, organization sending the participant, contact email, contact phone number, previous knowledge, expectations, description of how the acquired knowledge would be useful at work, etc.) will be used for the needs of organizing the event (e.g., to provide you with a free place, to adapt the content of the event to the participants, to conduct an evaluation of the event, etc.). If the number of applicants is greater than the number of available places, we will also use the description of how the acquired knowledge would be useful to the applicant at work for the selection of participants.

Registration for a paid event constitutes the establishment of a contractual relationship with IPREŠ or a request to establish such a relationship, if the number of places is limited and participants are only selected based on the registration in a preliminary procedure. The processing of personal data described in the previous paragraph is therefore based on such a “contractual relationship” or “request” to enter into such a relationship.

Registration for a free event constitutes a request to establish a contractual relationship with IPREŠ, which is established when IPREŠ confirms participation. The processing of personal data described in the first paragraph is therefore based on such a “contractual relationship” or “request” to enter into such a relationship.

If the event registration is not submitted by the person whose data was submitted via the registration form (e.g. an organization representative registers another employee in the organization), it is the obligation of the person submitting the registration form to have an appropriate legal basis for transmitting the personal data of another person via the registration form (e.g. to have the consent of such person) and to also inform such person about the processing of their personal data, as stated in the registration form and in these terms and conditions.

Registration of attendees at events

Registration of participants is required at events, as we need this information to fulfill our requests to you or for our own business (e.g., so that we can issue or send a certificate of attendance, so that we can issue an invoice, so that we can report this to the workshop funder, and the like).

It is possible to register for the event by signing a common pre-filled attendance list, which will be circulated among all participants during the training (which means that the data on the common attendance list (name, surname, organization, signature) may be disclosed to other participants in the training. The inclusion of your personal data on the common attendance list and the possible disclosure of this data to other participants is therefore based on your consent.

If this method is not suitable for you or if you do not give your consent for other reasons, it is your obligation to report to the moderator or lecturer at least five minutes before the start and confirm your presence by signing a special certificate.

If the event is held online, registration of attendees is done by taking a screenshot showing the attendees. In this case, the screenshot may contain your name, surname, organization name, or your photo. If you do not want to submit your photo, it is your responsibility to turn off video mode.

Personal data retention period

Personal data collected through the registration form, the joint attendance list, and individual attendance certificates are generally stored for five years from the event, and then deleted within one year.

We base such retention on our legitimate interest, as we need the data in the event of your or our legal claims arising from your participation in the event, which expire five years after the event.

We base such retention on our legitimate interest, as this is the only way we can fulfill our commitments to the funder and credibly report to them on the number of participants, which is all a condition for obtaining the funds necessary for the event itself. In other words, without such intervention, we cannot hold the event.

Providing your personal data to the event sponsor

When implementing some of our events, for which we receive dedicated funds from funders, we are contractually obligated to report on the participants at these events. In this case, we register the participants at the event, via a common attendance list or other proof of attendance, or in the case of an online event, we take a screenshot, and some of your personal data on these documents (name and surname, organization you come from, and signature or photograph) are forwarded to the funder.

In the event of more detailed control over the use of public funds related to the organization of the workshop, the funders or authorities from the previous two paragraphs may also become aware of all other personal data that you have entered in the application form for the public event and that we store ourselves.

If the event is held within the framework of a project where IPREŠ is not the lead partner, the participant data (name and surname, organization from which you come and signature or photograph) will also be forwarded to the lead partner of the project. In these cases, the lead partner will be listed on the workshop application form.

We base the provision of personal data to financiers or supervisory authorities on our legitimate interest, as this is the only way we can fulfill our commitments to the financier of the event and credibly report to them on the number of participants, which is all a condition for obtaining the funds necessary for the event itself. In other words, without such provision, we cannot hold the event.

Your personal data may also be processed by other natural or legal persons who provide us with standard internet communication services, such as telecommunications service providers and other persons who provide support services.

Transfer of personal data to a third country or international organization

The data we collect when using the SurveyMonkey or Google survey questionnaire is transferred to a third country. The providers are obliged to comply with the measures set out in the EU-US Data Protection Framework , which is aligned with the General Regulation.

Additional information

If you have any further questions regarding the protection of personal data at our events or if you exercise your right to object to the processing of your personal data based on our legitimate interest, please write to us or call us.

CONSULTATION

All consultations, regardless of the content or form of consultation (telephone, in person, via e-mail, via special forms, via online application, etc.), are considered consultations provided by IPREŠ.

Personal data collected during counseling and purpose of use

When providing advice, we only collect personal data from you that you provide or disclose yourself. We only use that which is strictly necessary to perform the ordered or agreed service.

When we provide consulting services to a legal entity and within this framework we also receive and then use personal data from it (e.g. about its employees, members), the legal basis for processing this personal data is the legitimate interest of IPREŠ, as this is the only way we can fulfill our obligations to such a client of the service. The same applies if we provide consulting services to a natural person, but they provide us with personal data of other natural persons.

The obligation of the legal or natural person referred to in the previous paragraph who provides us with personal data is to have an appropriate legal basis for providing personal data and to also inform these persons about the processing of their personal data by IPREŠ.

When we provide consulting services to a natural person, the legal basis for processing their personal data is the contractual relationship between IPREŠ and that natural person, which is usually an order or agreement to provide consulting services, which is not necessarily in writing.

Users of your personal data

Your personal data may also be processed by other natural or legal persons who provide us with standard internet communication services, such as telecommunications service providers and other persons who provide support services.

Personal data retention period

We retain all data, including personal data, that you provide to us for the purposes of consulting for the entire duration of the consulting and for ten years thereafter. Of this, the first six years are due to the fact that legal remedies arising from the provision of services are still possible during this period, and the remaining period is for our documentary archive and business documentation.

The described retention is based on our legitimate interest, as this is the only way we can successfully exercise our rights or successfully defend ourselves against claims and provide a business archive of who we have provided services to.

Personal data may also be stored permanently, based on the law, if they represent documentary material of IPREŠ that relates to our activities in the public interest and if so decided by the competent archive.

Additional information

If you have any further questions regarding the protection of personal data at our public events or if you exercise your right to object to the processing of your personal data based on our legitimate interest, please write to us or call us.

COPYRIGHT

All content, graphics and other elements on the website are subject to copyright and other forms of intellectual property protection.

Unless otherwise stated for individual content on the website, the content of the website may be freely reproduced and distributed in electronic form or made available to the public solely for non-profit (non-commercial) purposes and on the condition that it is not modified, processed and that the source is indicated in the form of an active link with the name ” Institute for Climate Solutions, Ljubljana – IPREŠ”, pointing to the website from which the content was reproduced.

The content on the website may not be reproduced, distributed or processed in other forms or used for commercial purposes without the prior written consent of IPREŠ.

COMPLAINT

At IPREŠ, we strive to provide you with the best possible service and treatment, and we regularly check your satisfaction with questionnaires so that we can better align our operations with your actual wishes and needs. If we have ever failed and you believe that your rights have been violated in connection with the operations of IPREŠ or that you have not received appropriate service or treatment, you can complain about this.

In your complaint, please provide your organization’s name and business address, your organization’s email address, and describe the alleged violation or inadequate service or treatment.

You can send your complaint to Klunova 4, 1000 Ljubljana, Slovenia or to the email address barbara@ipres.si within 15 days of becoming aware of the violation or inadequate service or of the fact that you should have become aware of it if you had acted diligently. In any case, a complaint cannot be filed after three months from the alleged violation or inadequate service by IPREŠ.

Your complaint will be considered by the Director of IPREŠ and will inform you of her findings and any measures taken within 15 days. If you disagree with the Director’s decision, you may request that the IPREŠ Council consider the matter within 30 days of receiving the notification. The IPREŠ Council will inform you of its decision within 30 days.

CONTACT INFORMATION

If you have discovered an error, inaccuracy, out-of-dateness or other deficiency on the website, please let us know at barbara@ipres.si.

This legal notice was last updated: 31. 7. 2025.